9-11 December 2025 · Hong Kong, China

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9-11 December 2025 · Hong Kong, China

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Airspace Asia Pacific Privacy Policy

This is the Privacy Policy for Airspace Asia Pacific, an event organised by the Civil Air Navigation Services Organisation (CANSO) and its wholly owned subsidiary CANSO B.V.

CANSO and CANSO B.V., as data controllers established in the European Union, comply with the EU General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, process, and protect your personal data when you interact with Airspace Asia Pacific — both online and offline.

As the organiser of the global air traffic management and aviation industry’s leading exhibition and conference, Airspace Asia Pacific is committed to maintaining the highest standards of data protection and privacy.

Please read this Privacy Policy carefully to understand how your personal data is collected, used, stored, and shared through Airspace Asia Pacific’s services, platforms, and event operations.

1. Who We Are and How to Contact Us

Airspace Asia Pacific is organised by:

CANSO / CANSO B.V.
Hangar III, Centurionbaan 160-23
3769 AV Soesterberg, The Netherlands

Email: privacy@canso.org
Telephone: +31 23 568 5380

If you have any questions or concerns regarding this Privacy Policy, or if you wish to exercise your data protection rights, please contact us at the details above.

If you are dissatisfied with how we handle your data, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at www.autoriteitpersoonsgegevens.nl or with your local supervisory authority.

2. What Personal Data We Collect

We may collect, process, and use personal data related to your interaction with Airspace Asia Pacific, including but not limited to:

  • Name, company, job title, and role
  • Contact details (email, postal address, telephone number)
  • Country or nationality
  • Payment and invoicing details (including credit card or bank information)
  • Professional biography or CV (for speakers and exhibitors)
  • Passport details (for visa or travel support)
  • Photographs and video recordings (for event documentation and promotional use)
  • Dietary and accessibility requirements (for event participation)

You may request a copy, update, or correction of your personal data at any time by contacting privacy@canso.org.

3. Why We Process Your Personal Data

We process your personal data to organise and deliver Airspace Asia Pacific and related activities. Specifically, we use your data to:

  • Manage event registration and participation (delegates, speakers, sponsors, and exhibitors)
  • Facilitate communications regarding schedules, logistics, and event updates
  • Enable networking between attendees through event platforms and directories
  • Process payments, invoices, and related transactions
  • Distribute event content, such as reports, surveys, or session recordings
  • Promote Airspace Asia Pacific and related CANSO events, initiatives, or industry insights
  • Improve our services, digital platforms, and attendee experience

We only collect and process personal data necessary for these purposes and in accordance with GDPR principles.

4. Event and Marketing Communications

Airspace Asia Pacific, CANSO, and CANSO B.V. may send you communications about the event, including:

  • Registration confirmations, event updates, and logistical details
  • Surveys, event highlights, and follow-up materials
  • Marketing communications about upcoming CANSO events, industry news, or partner activities (only if you have opted in to receive them)

You may unsubscribe from marketing emails at any time by clicking the unsubscribe link at the bottom of our communications or by contacting privacy@canso.org.

5. Event Services and Data Sharing

To deliver Airspace Asia Pacific, we work with trusted third parties and partners who assist with event logistics, registration, marketing, and platform management. These include, but are not limited to:

  • Registration and CRM platforms (e.g., HubSpot, Mailchimp, WordPress)
  • Event management and app providers
  • Venue, travel, and accommodation partners
  • Sponsors, exhibitors, and industry media partners (where you have opted in)
  • Service providers for photography, videography, and content creation

Personal data may be shared with these partners only to the extent necessary to deliver the agreed services and under GDPR-compliant data processing agreements.

6. Photography, Video, and Media

Airspace Asia Pacific is a public event. By attending, you acknowledge that you may appear in official event photographs, videos, or live-streams captured for documentation and promotional purposes. These materials may be used on Airspace Asia Pacific’s or CANSO’s websites, social media channels, marketing collateral, or partner platforms.

If you prefer not to appear in such materials, please inform the organiser at privacy@canso.org prior to or during the event.

7. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected, including legal, contractual, or reporting obligations. Specific retention periods may vary depending on the type of service, regulatory requirements, or applicable law.

8. Cookies and Website Tracking

The Airspace Asia Pacific website uses cookies to enhance user experience and analyse website traffic. Cookies may also be used for analytics, marketing, and website performance monitoring.

You can control or delete cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain website features.

For more information, please visit www.aboutcookies.org.

9. Security of Your Data

CANSO and CANSO B.V. implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Only authorised staff and service providers who require access to perform their duties are permitted to handle your personal data under strict confidentiality obligations.

10. Your Data Protection Rights

You have the following rights under the GDPR:

  • Access to your personal data
  • Correction of inaccurate or incomplete data
  • Erasure (“right to be forgotten”)
  • Restriction or objection to processing
  • Data portability
  • Withdrawal of consent (where applicable)

To exercise any of these rights, please contact privacy@canso.org.

11. Minors

Individuals under 18 years of age are not permitted to submit personal data to Airspace Asia Pacific, CANSO, or CANSO B.V.

12. Legal Basis and Jurisdiction

This Privacy Policy is governed by and construed in accordance with the laws of the Netherlands, and based on the EU General Data Protection Regulation (GDPR). All disputes shall fall under the jurisdiction of the courts of the Netherlands.

13. Changes to This Privacy Policy

CANSO and CANSO B.V. reserve the right to update or modify this Privacy Policy at any time. Updates will be posted on the Airspace Asia Pacific website with the latest revision date. We encourage you to review this page periodically to stay informed of any changes.

Contact:
If you have questions about this Privacy Policy or how your personal data is handled, please contact us at privacy@canso.org.